Your privacy is important to us and we are committed to safeguarding the privacy of your information.
It is important that you read this privacy notice together with any other privacy notice we may provide on specific occasions when we are collecting or processing your personal data so that you are fully aware of how and why we are using your data.
Why are we collecting your data? We collect personal data to provide appropriate service to you, to fulfil our purposes as a ministry and to comply with the law. In legal terms this is called ‘consent.’ When it is required, we may also ask you for your consent to process your data. We do not share your information with others except as described in this notice.
The categories of information that we may collect, hold and share include: Personal information (such as name, telephone number, address and email address)
Storing your data: We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting or reporting requirements. We hold your data for varying lengths of time depending on the type of information in question but in doing so we always comply with all data protection legislation. We will contact you annually to check that the information we are holding is accurate and that you agree to us holding it.
Security of your data: We have put in place appropriate security measures to prevent your personal data from being accidentally lost, altered, disclosed, used or accessed in an unauthorized way. In addition, we limit access to your personal data to those employees who need to know. They will only process your personal data on our instructions.
We have put in place procedures to deal with any suspected personal data breach and will notify you and the appropriate legal entities where we are legally required to do so.
Who do we share your information with? We will not share your information with third parties without your consent unless the law requires us to do so or as noted in your signed Waiver of Confidentiality and Liability.
- object to processing of personal data that is likely to cause, or is causing, damage or distress
- prevent processing for the purpose of direct marketing
- object to decisions being taken by automated means
- in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and
- claim compensation for damages caused by a breach of the data protection regulations.
If you have a concern about the way we are collecting or using your personal data, please raise your concern with us as soon as possible.